Social Practice add-on                

Enabling growers to demonstrate they meet both locally and globally recognised social practice standards for markets and regulators.

Overview

New Zealand is not immune to cases of worker exploitation. Consumers (therefore retailers), are now requiring assurance for social responsibility in a similar way that food safety (GAP) certification has been required by most retailers over the past 20 years.

The NZGAP Social Practice add-on module is an optional add on for businesses that are NZGAP, NZGAP GLOBALG.A.P. Equivalent or GLOBALG.A.P. certified. The NZGAP Social Practice add-on module is set to complement the core NZGAP food safety programme. Any businesses that are certified with NZGAP, NZGAP GLOBALG.A.P. Equivalent or GLOBALG.A.P. may register for the Social Practice add-on module, be audited and become ‘Fully Approved’ given they meet the requirements.

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Regulatory and Market acceptance

The Social Practice add-on module has been benchmarked against relevant regulatory requirements and globally recognised social practice standards including GRASP (GLOBLG.A.P. Risk Assessment on Social Practice). NZGAP has developed the Social Practice add-on module to enable certified businesses to demonstrate compliance to employment Standards. Certification enables employers to demonstrate that they have good social practices in place for their workers, and enables them to supply product to multiple wholesalers and supermarkets.


Who it is for:

NZGAP certified businesses are provided with the option to include the Social Practice Add-on as part of their NZGAP certification. The Social Practice add-on module has been developed alongside the new Contractor Standard. Those certified to GLOBALG.A.P., or Smeta (Sedex) already meet many market and regulatory requirements, but may decide to register for the NZGAP Social Practice add-on to demonstrate local market or regulatory compliance. 

Businesses can register for the Social Practice add-on module at anytime, or as part of their NZGAP annual renewal process (preferred). Those who are already registered will be able to renew at the same time as their usual NZGAP renewal. There is no charge for registration via the above link, however annual fees will be charged along with the usual NZGAP renewal fee. Audits will be carried out alongside your next scheduled NZGAP audit, however you may request a standalone audit if required to meet a regulatory or market requirements. A standalone surcharge will apply to cover additional auditor travel and administration costs. 

The online self-assessment must be completed and shared with NZGAP (automatic with online tool) before the on-site audit can take place, and going forward must be completed prior to the annual renewal date. 

If using the downloaded pdf, this must be emailed to NZGAP (nzgap@hortnz.co.nz) prior to audit and your annual renewal date. 

       
         

(click image to download)


Online Tools

 Tool Link  Source 
Employment Learning Modules  https://employment.elearning.ac.nz/ MBIE/ Employment NZ 
Employment Agreement Builder https://eab.business.govt.nz/employmentagreementbuilder/startscreen/  MBIE
Visa View https://www.immigration.govt.nz/about-us/our-online-systems/visaview   Immigration NZ
New Zealand Business Register https://www.nzbn.govt.nz/  NZBN
NZGAP Public Register http://www.nzgap.co.nz/checkregister  NZGAP

 

Other Resources

Guidance  
 Link  Source
Fact Sheet: Worker Accommodation  https://worksafe.govt.nz/topic-and-industry/worker-accommodation/  Worksafe NZ
Requirements for Employment Agreements  https://www.employment.govt.nz/starting-employment/employment-agreements/things-an-agreement-must-contain/  Employment NZ
Requirements for new Employees https://www.employment.govt.nz/starting-employment/employment-agreements/  Employment NZ
Record Keeping https://www.employment.govt.nz/hours-and-wages/keeping-accurate-records/  Employment NZ
Breaks https://www.employment.govt.nz/hours-and-wages/breaks/rest-and-meal-breaks/  Employment NZ
Leave and Holidays https://www.employment.govt.nz/leave-and-holidays/calculating-payments-for-leave-and-holidays/calculating-annual-holiday-payments/  Employment NZ
Pay Deductions https://www.employment.govt.nz/hours-and-wages/pay/deductions/  MBIE
Young Employees https://www.employment.govt.nz/starting-employment/rights-and-responsibilities/young-employees/  Employment NZ
Employee Representation https://www.employment.govt.nz/resolving-problems/steps-to-resolve/mediation/representation-at-mediation/  Employment NZ
Seasonal Worker Accommodation http://www.hortnz.co.nz/assets/Natural-Resources-Documents/HortNZ-Guidance-to-Assist-the-Development-of-Seasonal-Workers-Accommodation.-February-2018.pdf  HortNZ
Camping http://www.legislation.govt.nz/regulation/public/1985/0261/latest/DLM103332.html Camping Grounds Regs
Bullying, Harassment and Discrimination https://www.employment.govt.nz/resolving-problems/types-of-problems/bullying-harassment-and-discrimination/general-process/  Employment NZ
Deductions https://www.employment.govt.nz/hours-and-wages/pay/deductions/  Employment NZ

Frequently Asked Questions

How much will it cost?

The Social Practice add-on will cost $200-300 (excl. GST) depending on the scale and complexity of your operation. Once registered this will be invoiced alongside your next NZGAP annual renewal. If you require a standalone audit (not alongside a GAP audit), then an additional fee will apply for audit travel and administration ($500-600).   

Can a contractor impact on my audit outcome? 

Yes. NZGAP strongly recommends contractors are certified to the NZGAP Social Practice add on module separately, to demonstrate compliance with their legal and social responsibilities. Alternatively, businesses will be required to follow more comprehensive due dilligence processes (Template H) plus the contractor business will be required to provide the necessary records, evidence and documentation to the grower to demonstrate that they meet the requirements.

Are there any exemptions for who requires NZGAP Social Practice certification?

If you are already assessed against either Sedex Members Ethcial Trade Audit (SMETA) or GLOBALG.A.P. GRASP, you are exempt from requiring the NZGAP Social Practice add-on audit, but may still need to register to demonstrate local market and regulatory compliance.

Does the NZGAP Social Practice audit result impact the outcome of the food safety NZGAP audit?

No. However, it may impact access to certain markets which require compliance to the NZGAP Social Practice add-on, regardless of whether or not you passed the food safety NZGAP audit.

How much time will the Social Practice add-on audit take? 

It is estimated that social practice will add 1.5 to 3 hours in the first year, this is expected to decrease from year 2 onwards. The audit time is subject to a number of factors including business operations, whether all checklist questions are applicable, availability of records and relevant representatives at the time of the audit. 

Do I need to register for the Social Practice add-on if I have no staff? 

Yes, you are still required to register but will not be charged and will not require an audit. This is only the case if you don’t employ workers at any time of the year (either directly or via contractors).

When will I be audited?

If you have registered for Social Practice you will be audited alongside your next NZGAP audit. Audits can also be completed as a stand-alone to meet a market deadline, however additional fees apply for travel and administration.

Do I need to complete the self-assessment before my audit?

Yes, the self-assessment (version 2.0)  must be completed and submitted to NZGAP before an audit can be scheduled. If you have completed version 1.0 you must now complete version 2.0. The self-assessment is also required to be completed annually. 

What will my registration pack (manual) contain?

Once registered you will receive electronic copies and links to all relevant documents and tools via email. If requested a paper version will be posted to you and will contain the checklist, implementation guidelines and all supporting templates (see above).

How will my buyers  and regulator know that I am certified to Social Practice?  

Your certification status will appear on the NZGAP public register (www.nzgap.co.nz/checkregister). Social Practice will also be added to your standard NZGAP certificate (pdf and paper).

How will I be invoiced for Social Practice ?

The annual fee will be payable to NZGAP as part of your next renewal prior to your NZGAP certificate anniversary date (includes audit fee). 

Is there a worker voice component?

The audit focuses primarily on the business's practices, policies and procedures, however links with worker voice initiatives including:

  • Employment NZ contact centre
  • Countdown ‘Speak up’
  • Phone: 0800 393 76739